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Notarization means a Notary Public, the public official commissioned by the State, serves as an impartial witness in performing a variety of official acts related to verifying the identities of the signers and their signing of important documents. Then the notary will sign and stamp the document with a seal. Documents that are notarized are usually used in the US.

The simplest way to notarize a document is to go to your bank. Most banks provide free notarization services for their clients, or for a small fee.

In some states, notaries are allowed to notarize foreign language documents once they can understand that foreign language and communicate smoothly with the clients, without the reliance on a third party who, intentionally or unintentionally, may interpret the conversation incorrectly. It's worth noting that although the document may be in another language, the notary’s statement, which usually refers to the notarial certificate, must be in English.


To avoid delays, please make sure that the notarized document includes the following seven items.

  1. Notarial statement/wording

  2. The date of the notarial act

  3. The location of the notarial act in the city or county where notarization occurs

  4. The expiration date of the notary’s commission

  5. Notary’s signature

  6. Notary’s registration number

  7. Photographically reproducible notary seal/stamp

In most states, publicly recorded documents (vital records) can not be notarized by a notary public. These may include,

  • Birth certificates.

  • Death certificate.

  • Marriage certificates.

  • Divorce decrees/certificates.

  • Court documents.

  • Corporate documents on file with the State Corporations Division.

  • Federally issued documents.